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e u r o p e a n • c o l l e g e • o f • l a b o r a t o r y • a n i m a l • m e d i c i n e BY-LAWS click for fast navigation of this section click here for a printable version Article I - ELECTION, DUTIES OF OFFICERS Section 1. The President and Vice-President shall be members elected by a majority of members voting, using secret written or electronic ballots, and shall serve for three years, and then an election will be held. The Secretary and the Treasurer, similarly elected from the membership, shall serve for 5 years. During the fourth year of the term of office of the Secretary and the Treasurer, a Secretary-Elect and a Treasurer-Elect shall be elected. Section 2. The Councillors, three (3) in number, shall be members elected in the same manner as the other officers by a majority of members voting, each to serve a term of 3 years. At the first election, one Councillor shall be elected to serve one (1) year, one for two (2) years and one for three (3) years. No Councillor, having been elected for a full three-year term shall be eligible for re-election as a Councillor until after a lapse of at least two years following expiration of his term of office. Section 3. The Council shall appoint a Nominating Committee of three (3) members who are not members of the Council. Nominations to all vacancies may be made by the Nominating Committee or to the Nominating Committee by any member in good standing. Nominations shall be made in writing and shall include a brief statement of qualifications of the nominee. Nominations are to be submitted between January 1 and June 30 of the election year. The Nominating Committee shall prepare a secret ballot listing of all nominees. In the event that no nominee receives a majority of votes cast, the two nominees receiving the most votes shall be placed on a second secret ballot. Should a vacancy in any office occur, the Council may at its discretion initiate nomination and election procedures to fill the vacancy until the next general meeting of the College. Section 4. Duties of the President and Vice-President. a. The President shall preside over all meetings of the College and meetings of the Council, shall be a member, ex officio, of all committees, and shall perform usual duties of such office. b. The Vice-President shall be the President-Elect, shall be ex officio member of all committees, shall preside at the meeting in the absence of the President, and shall succeed to the office of the President should that office be vacated. Section 5. Duties of the Secretary and the Treasurer. The Secretary shall serve as executive officer of the College. He or she shall keep minutes of all meetings and shall perform the usual duties of a secretary and such other duties as assigned by the Council. The Treasurer shall conduct the business affairs of the College, collect dues and fees, draw vouchers, pay bills and expenses, arrange for the safekeeping of College funds, keep records of all transactions and submit a yearly statement of financial affairs to the Council. Section 6. Duties of the Secretary-Elect and Treasurer-Elect. The Secretary-Elect shall perform the functions of the Secretary in the absence of the Secretary and shall succeed to that office when it is vacated. The Treasurer-Elect shall perform the functions of the Treasurer in the absence of the Treasurer and shall succeed to that office when it is vacated. Article II - DUTIES OF THE COUNCIL Section 1. The Council shall have the duties and powers ordinarily delegated to the governing body of the corporation, those responsibilities given by the Constitution as follows: a. Shall organise and operate a certifying agency for diplomates of the European College of Laboratory Animal Medicine as provided in the constitution. The Council shall judge compliance of candidates with the general requirements of the Constitution, appoint examination boards to operate under its supervision, and certify candidates who qualify. The Council shall make available to candidates and the interested public a detailed account of the experience and training prerequisites to all Board examinations. b. Shall create and appoint members of all committees, supervise their activities, and receive their reports. c. Shall report to the College annually its work and activities, including a full financial statement, and shall make such interim reports as are necessary and advisable. d. Shall exercise its constitutional authority in promoting and attaining the objectives of the College especially those pertaining to professional institutional and public relations. e. Shall hold a meeting at least once a year. f. Shall ensure all the results of each examination are announced at the same time. Section 1. The dues shall be as follows: a. Diplomates and founding diplomates: The dues shall be recommended by the Council and approved by a majority of the membership present and voting at an ordinary or extraordinary meeting of the College or voting by mail. b. Non practising Diplomates will be required to pay reduced dues. c. Honorary diplomates and hononary meembers will not be required to pay dues. Section 2. Dues shall be payable on January 1st of each year and shall be remitted to the Treasurer. Section 3. Fees connected with examination and certification of candidates shall be determined by the Council. Article IV - MEMBERSHIP AND REGISTRATION Section 1. Each individual elected to membership in the College shall be registered as a Diplomate of the European College of Laboratory Animal Medicine, and shall be authorised to use the designation of Diplomate of the European College of Laboratory Animal Medicine. Section 2. Each diplomate is required to keep records of his professional and scientific activities. The Council may from time to time require any diplomate to submit his record for inspection. Section 3. When the speciality
is practised insufficiently or when the speciality has not been practised
for two continuous years or the equivalent of two years during a period
of 5 years, registration ceases by default. In the register this will be
marked as " Non practising Diplomate". During the non-practising period
members are not allowed to use the designation Diplomate of the European
College of Laboratory Animal Medicine.
Section 4. Voluntary cessation of registration requires notice in writing to be received by the Executive Secretary before June 30 and will be published at the next annual general meeting. Article V - DISCIPLINARY ACTION AND APPEALS PROCEDURE Section 1. In case of improper conduct, the Council shall have the authority to recommend censure, suspension, or cancellation of membership. All deliberations shall be guided by highest standards to ensure fair and objective review. The accused member shall therefore have the opportunity to appear before the Council in person. Section 2. In the event of an adverse decision by the Council including denial of certification, denial of adequacy of credentials prior to examination for certification or to reregistration as a full Diplomate, and censure, suspension, or cancellation of membership, the affected person may write an appeal to Council for consideration within 30 days of the adverse decision. Council will reconsider on the grounds that the decision may have been made erroneously by (1) disregarding or failing to follow stated College procedures, and/or (2) failing to consider relevant documentation presented. Council will deliver in writing its final decision within 90 days after the appeal. If the affected person is not satisfied with the final decision, he or she may request mediation with representatives of the European Board of Veterinary Specialisation. Article VI - CONDUCT OF BUSINESS Section 1. Quorum a. A Quorum of the College shall consist of 25 percent of the members of the College eligible to vote. The quorum shall apply to all meetings of the College. b. A Quorum of the Council shall consist of a simple majority of that Council. c. Meetings of the College shall be called by the President, subsequent to the approval of the Council. Should the President fail to set a date and place for an ordinary or for extraordinary meetings, the Council or the membership may, by majority action, set a date and place for such meetings. Section 2. Frequency of meetings a. Meetings of the College shall be held at least once a year. b. Meetings of the Council of the college shall be held at least once a year. c. An extraordinary meeting of the College shall be held at any time at the written request, containing the explanation for such a meeting, of not less that 10% of the members. This meeting must be held within 3 months of the request.
e u r o p e a n • c o l l e g e • o f • l a b o r a t o r y • a n i m a l • m e d i c i n e
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